Guide for Nominees

A PDF copy of this page can be downloaded here

Role Statements for PAQMC Members

 

President

  • Preside as chairman at PAQMC meetings

  • Preside as chairman at General, Annual and Special meetings

  • Preside as chairman of the Constitution and By Laws sub committee

  • Certify minutes of meetings after adoption at each succeeding meeting

  • Represent the Association at PAQ events and activities

  • Represent the Association on external advisory and public committees

  • Liaise with Probus Centre - South Pacific

  • Liaise with Rotary District Governors/District Probus Chairmen

  • Liaise with other Probus Associations

  • Represent the Association at the annual Rendezvous conference

  • Signatory for PAQ cheques

 

Secretary

Constitutional Requirements

  • Applications/terminations for PAQ membership

  • Register of members ( Maintenance of members database done by Registrar)

  • Nominations for election to PAQ Management Committee

  • Convene meetings of PAQ Management Committee

  • Convene Annual General or General Meetings of PAQ

  • Signatory for PAQ cheques

  • Minutes of all management committee meetings and general meetings

  • Act as Public Officer for PAQ

  • Safe custody of books, documents and instruments of title.

 

Other Procedures

  • Handle phone calls to PAQ business phone

  • Collect postal mail from PAQ business box.

  • Handle e-mails sent to PAQ email address

  • Post mail outs to PAQ affiliated clubs

  • Send group e-mails and individual emails to affiliated clubs or PAQ contacts

  • Update forms and minutes web pages as required.

 

Treasurer

  • Duties as required under the constitution.

  • Formulate policy in relation to financial matters

  • Budget preparation and review

  • Liaison with Auditor

  • Accounts for payment

  • Progress statements and reconciliation

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Role Statements for PAQMC Members contd.

 

  • Arrange preparation of annual statement and tax return.

  • Arrange for investment of funds as required.

  • Signatory for PAQ cheques

 

Public Relation Officer

  •  

    • Attend PAQ public enquiry 1300 telephone.

    • Engage with local and regional news media for opportunities to promote activities of the Association.

    • Provide to website coordinator a monthly list of ‘What’s New’ .

    • Organise promotion via local and regional radio/TV to increase awareness of Probus activities in the community at large.

    • Interact with Rotary District Probus Chairmen to provide Information Days for incoming club officers and the formation of new clubs.

  • Sell space to advertisers in the Qld. Probian

  • Generate account statements for advertisers and sponsors

    • Preparation of mailing sheets for Qld. Probian distribution

 

ICT (website) Coordinator

  • Liaison with the website service provider

  • Provide instruction to others for updating web pages

  • Arranging password/login/logout facilities for PAQMC members responsible for updating web pages.

  • Arranging password/login/logout for member clubs access to member services information on the website.

  • Handle e-mails sent to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Editor Qld. Probian

  • Receive and edit all copy for each issue of the Qld. Probian magazine

  • Collation of the content for each issue of the magazine

  • Liaison with the publishers

  • Arranging proof readers to review all copy for each issue.

 

Regional Liaison Officer

  • Establish and maintain primary link between Regional Liaison Officers and PAQMC.

  • Maintain regular contact with PAQ Regional Liaison Officers

  • Encourage liaison officers to regularly update each region web page.

  • Represent regional programs and activities needs with PAQMC.

  • When requested provide assistance with regional events and activities.

  • Foster and facilitate area PAQ representation

 

Registrar

  • Publish a Directory of PAQ affiliated Probus Clubs

  • Maintain a PAQ member database to record info for Directory, mail outs to clubs and e-mail communication to PAQnet clubs

  • Maintain a historical record of PAQ events and activity details

  • Update web pages dependent upon database information on a regular basis.

 

Unclassified Committee Position

  • At General (Delegates) meetings, greet arriving member delegates

  • Encourage fellowship amongst delegates and observers at General meetings within the ‘refreshments’ period.

  • Ensure that attendees have recorded their presence as either observers or delegates.

  • Provide to the Secretary at the commencement of the General (Delegates) meetings a list of apologies, tally of delegates and observers present and the number of clubs represented.

  • Where unable to attend at General meetings arrange a substitute person to undertake these duties.

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